How to eMail Your Professor

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So its 12:30 Pm and there you are at the computer trying to refresh the email inbox page. The big test is tomorrow and your Professor still hasn't replied back, but why? Contrary to popular belief, that your Professor wants you to fail, the qoute could stem from the fact that your email never reached him/her. Hence, the purpose of this guide is to show students how to write an efficient email to their Professors.

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How is How to eMail Your Professor

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The From Field

Always use your University or College email address when sending an email to your professor. This not only assures the professor that you are in fact a learner but also avoids your email from getting put in the spam box. Many Universities and Colleges now hire a ideas of only allowing emails to be received from certain domains anyone else (hotmail, yahoo...etc) is either automatically put in the spam box or is forwarded to the Professor as a possible spam.

Example:

Astudent@university.edu

The To Field

This is the particular most prominent field, if you mess up in here there you can kiss your email good bye. Avoid putting the Professor's name with the email (A Prof ), since not all emailing ideas can handle this format. It is always best to send your email to the Professor's University or College account, since that is the email inventory that your Professor checks, or should check, the most. And again before sending the email double check to verify that email address was typed correctly.

Example:

Aprof@university.edu

The branch Field

The branch field should be of the following format:

CollegeName-CourceCode-Title-Subject

CollegeName: Is the name of your post secondary custom (America learning College, Boston University...etc). Yes I do realize that this may seem a bit redundant but it is important. Most Professors (Usually new Professors) teach at one or more Universities and Colleges at any given term, and the email from those institutions gets forwarded to one main address, ordinarily their Isp email address. So to keep things organized its best to write the name of the College or University in the branch Field.

CourseCode: Is the code name of the policy (Mth140, Cps124, Gef345...etc). It's best to keep the letters Capital and no spaces between the number and letter.

Title: Over here you type in the title of your subject. (Test 1, Midterm, Exam, Assignment 5...etc)

Subject: Over here you type in what concern or qoute you might have (Due Date Issue, Missed Test Issue, Hw qoute #45...etc). Remember to keep it brief, no more then 5 words.

Example:

Boston College-Mth140-Assignment 4-Hw qoute #45

The Text Body Field

Try to keep things simple, clean and to the point. By that I mean no 2 page emails or fancy fonts and color, remember your first priority is to carry your message not to show off your email editing skills. Start off with writing the Professors name (Prof C.Mcgill, Prof U.Stan...etc). Move on to the branch of your email, as a reminder restate the policy Code and Title Field (During the Monday's Mth140 class you stated for Assignment 4). The next line should state the qoute or concern. Remember to contribute details and avoid repetitions. Its best to end the email with a salutatory statement (Thank You, Yours Truly..etc) and use your name, learner number and College or University name as signature.

Example:

Prof C. Mcgill,
During the Monday's Mth140 class you stated for Assignment 4 quiz, #41 to use the second derivative theorem. However, I am having issue as to how to find the delta X? In particular, while the situation when time is 3 seconds and delta Y is 0. Do we set delta Y to Ymin and solve from there?

Thank You

_________________

Any Student

#:0101010101

Boston University

Things to Keep In Mind

- Give a minimum of one weekday for Professors to reply back, before sending other email.

- Avoid sending multiple double emails at any one given time.
- Try to send emails while weekdays and if possible while the Professors office hours.

- Try to be respectful and pro (i.e. No obnoxious language, spell check...etc).

- Avoid taking out frustration by spamming the Professors email box.

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